Exhibitor Center

Welcome to the Exhibitor Center for Web 2.0 Expo 2010.

This page will provide you important event information for your 10’x10’ or 10’x20’ Standard Inline Booth and information about your exhibitor/sponsor participation.

(Note: if you have a Standard Booth Exhibit – please click HERE for your Exhibitor Center.)

Please note the following contacts for your participation at Web 2.0 Expo 2010:

Exhibitor Customer Service

Exhibitor Customer Service
415-947-6655
exhibitorhelp@techweb.com

Exhibit, Sponsorship & MPO Sales

Amber Kappagantula
(630) 986-1432 x126
akappa@techweb.com

Susan Young
707-827-7148
syoung@oreilly.com

Please click each category below to find task instructions and due dates:

Important Exhibitor Information

Task Deadline Action
Deadline Checklist
View a check-list of upcoming deadlines.
Read by
09/06/10
Click Here
Exhibitor General Information
View the show schedule as it pertains to exhibitors (i.e. Exhibitor registration, move-in/Move-out, exhibit hours, etc.)
Read by
09/06/10
Click Here
First-time Exhibitor Tips
View cost-saving tips for first time exhibitors here.
Read by
09/06/10
Click Here
Frequently Asked Questions
View some of the frequently asked questions and their answers.
Read by
09/06/10
Click Here
Important Exhibitor Information from Champion
View important information from Champion Exposition Services here.
Read by
09/06/10
Click Here
Single Pod Schematics
View a schematic and list of inclusions for the single demo pod exhibit spaces.
  Click Here
Double Pod Schematics
View a schematic and list of inclusions for the double demo pod exhibit spaces.
  Click Here

Rules & Regulations

Task Deadline Action
Fire Regulations
View fire regulations here to be sure your booth is compliant.
Read by
09/06/10
Click Here
Rules and Regulations
Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.
Read by
09/06/10
Click Here
Rules and Regulations Acknowledgement
Please acknowledge your agreement to the rules and regulations of the event.
Complete by
09/06/10
Click Here
Union Guidelines
Please make yourself familiar with the union guidelines here.
Read by
09/06/10
Click Here

Decorator Services

Task Deadline Action
CES Payment Options and Credit Authorization
View Champion’s payment options and fill out the credit authorization form. Required before services will be rendered.
Due with First Order Click Here
CES Services Ordering Information
View Champion’s online services information and deadline checklist for orders placed with Champion.
Read Prior to First Order Click Here
Special Signage Order Form
Order signs to be produced by Champion Exposition Services.
Complete by 09/06/10 Click Here

Shipping & Handling

Task Deadline Action
Freight Shipping and Materials Handling
View shipping and handling information for ALL freight going to Web 2.0 Expo.
Complete by
09/20/10
Click Here
Freight Transportation Services
Order land, air, and international transportation services of your exhibit materials to and from Web 2.0 Expo through CES Logistics.
Complete by
09/13/10
Click Here

Labor

Task Deadline Action
Booth Labor Order Form
Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section.
Complete by
09/13/10
Click Here
Exhibitor/Champion Liability and Insurance
View Exhibitor/Show Decorator liabilities and insurance information here.
Read by
08/27/10
Click Here
Exhibitor-Appointed Contractor Form - Champion
Submit an EAC form to Champion Exposition Services.
NOTE: You must also submit an EAC form to Show Management (Below).
Complete by
08/27/10
Click Here
Exhibitor-Appointed Contractor Form – Show Mgmt
Submit an EAC form to Show Management.
NOTE: You must also submit an EAC form to Champion Exposition Services (above).
Complete by
08/27/10
Click Here

Utilities (Internet, Electrical, etc.)

Task Deadline Action
Electrical Order Form
Order electrical services through Sheraton Hotel & Towers Convention Services.
(1) 10amp drop included with single pods;
(1) 20amp drop included with double pod.
Complete by
09/03/10
Click Here
Internet Connectivity Form
Order internet connection through GESi, our official network services provider.
(1) network connection included with single pods;
(2) network connections included with double pods
Complete by
09/15/10
Click Here
Telecommunications Order Form
Order a telephone line and/or handset for your booth/meeting room through Sheraton Hotel & Towers Convention Services.
Complete by
09/03/10
Click Here

Optional Services

Task Deadline Action
Accessible Storage on Show Site
View information on accessible storage through Champion Exposition Services.
Sign up Onsite Click Here
Alcoholic Beverages Authorization
If you plan to serve alcoholic beverages at your event, please fill out this online form.
Complete by
09/06/10
Click Here
Audio Visual Rental
Order Audio Visual equipment through ETS (Event Technology Services).
Complete by
09/17/10
Click Here
Food & Beverage Orders
Order food and beverage EXCLUSIVELY through Sheraton Hotel & Towers Convention Services.
Complete by
09/03/10
Click Here
Lead Retrieval and Computer Rentals
Order your lead retrieval system for your booth through GESi.
Complete by
TBD
Click Here
Motorized Vehicle Notification
If you plan to have a motorized vehicle at the event, you must complete this online form.
Complete by
09/06/10
Coming Soon
Off-hours Event Notification
If you plan to hold an event before or after exposition hours, please fill out the online form.
Complete by
09/06/10
Click Here
Plant & Floral Order Form
Order through our preferred vendor, Exhibits Plant & Floral.
Complete by
TBD
Click Here
Security Order Form
Order security services for your booth through RAV Security.
Complete by
TBD
Coming Soon

Registration & Housing

Task Deadline Action
Exhibitor Housing
Book your Hotel for Web 2.0 Expo
ASAP Click Here
Register Booth Staff
Download the Sponsor/Exhibitor Staff Registration form to process your event staff's registration for Web 2.0 Expo. If you have questions about your staff registration, please email May Munji at .
Register by
09/17/10
Click Here

Marketing & PR Services

Task Deadline Action
Announce Your New Product(s) or Launch
If your company is planning on making an announcement at Web 2.0 Expo New York, we're offering a great opportunity to increase exposure exponentially through a press release detailing exhibitor announcements that we will distribute to our media list and pitch out. Please submit no more than 50 words describing your announcement or launch to Natalia Wodecki at by September 10, 2010. Submissions received after this date and that exceed 50 words will not be considered. For an example of the types of announcements and format for your submission, please see last year’s release here: http://bit.ly/w2eny09ancmtrls
Due By:
09/10/10
Submit to
Media/Press List
List of Media contacts that will be attending Web 2.0 Expo. The list will be updated weekly once it is posted.
NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information.
Available
08/27/10
Click Here
Program Guide Advertisements
Specs and deadlines for advertisements in the onsite Program Guide for those who have purchased an ad.
Complete by
08/02/10
Coming Soon
To help you promote your presence at Web 2.0 Expo NY, our Marketing Team offers a co-branded HTML email template, various exhibitor banners, sponsor banners, and a discount code which provides your clients/customers with a 25% discount off any conference package or a free Expo Pass on your behalf. Code is (unlimited use): webny10ecm1 - 25% off all packages. For more information about the co-marketing opportunities or to take advantage of the co-branded email, please contact Justin Jarvis at .    
Additional PR Opportunities
There are several ways to increase your exposure and public relations opportunities while at Web 2.0 Expo. These benefits are available to sponsors and exhibitors.
  Click Here

Exhibitor Coorespondence Archive

Task   Action
Recording of Exhibitor Conference Call   Coming Soon
Exhibitor Newsletter   Coming Soon