Exhibitor Resource Center
Welcome to the Exhibitor Resource Center for Web 2.0 Expo 2009. This area will provide you with important event information with regards to your booth participation.
Please note the following contacts for your participation at Web 2.0 Expo 2009:
| Exhibit Floor | ||
|---|---|---|
| Exhibitor Customer Service 415-947-6655 |
||
| Exhibit, Sponsorship & MPO Sales | ||
| Amy Jones 415-947-6173 |
Amber Kappagantula (630) 986-1432 x126 |
Susan Young 707-827-7148 |
Please click each category below to find task instructions and due dates:
Important Exhibitor Information
| Task | Deadline | Action |
|---|---|---|
| Deadline Checklist View a check-list of upcoming deadlines. |
Read by 09/18/09 |
Click Here |
| Exhibitor General Information View the show schedule as it pertains to exhibitors (i.e. Exhibitor registration, move-in/Move-out, exhibit hours, etc.) |
Read by 09/18/09 |
Click Here |
| First-time Exhibitor Tips View cost-saving tips for first time exhibitors here. |
Read by 09/18/09 |
Click Here |
| Frequently Asked Questions View some of the frequently asked questions and their answers. |
Read by 09/18/09 |
Click Here |
| Important Exhibitor Information from Champion View important information from Champion Exposition Services here. |
Read by 09/18/09 |
Click Here |
Rules & Regulations
| Task | Deadline | Action |
|---|---|---|
| Fire Regulations View fire regulations here to be sure your booth is compliant. |
Read by 10/06/09 |
Click Here |
| Long Tail Pavilion Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task. |
Read by 10/06/09 |
Click Here |
| Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task. |
Read by 10/06/09 |
Click Here |
| Rules and Regulations Acknowledgement Please acknowledge your agreement to the rules and regulations of the event. |
Complete by 10/06/09 |
Click Here |
| Union Guidelines Please make yourself familiar with the union guidelines here. |
Read by 10/06/09 |
Click Here |
Decorator Services
| Task | Deadline | Action |
|---|---|---|
| Carpet/Padding Order Form Order carpet and padding for your booth through Champion Exposition Services. |
Complete by 10/16/09 |
Click Here |
| CES Payment Options and Credit Authorization View Champion’s payment options and fill out the credit authorization form. Required before services will be rendered. |
Due with First Order | Click Here |
| CES Services Ordering Information View Champion’s online services information and deadline checklist for orders placed with Champion. |
Read Prior to First Order | Click Here |
| Custom Exhibit Rentals Save time and money by renting a custom exhibit set-up through Champion Exposition Services. |
Complete by 10/26/09 |
Click Here |
| Exhibitor Catalog - Champion View Champion's catalog of furniture, custom booths and accessories available for rental. Please use appropriate forms to place an order. |
Optional | Click Here |
| Furniture & Accessories Order Form Order basic furniture and accessories through Champion Exposition Services. |
Complete by 11/02/09 |
Click Here |
| Specialty Furniture Order Form Order specialty furniture through Cort Tradeshow Furnishings. Place Orders with Champion Exposition Services. |
Complete by 10/30/09 |
Click Here |
| Special Signage Order Form Order signs to be produced by Champion Exposition Services. |
Complete by 10/26/09 | Click Here |
| Tables, Counters and Drapery Order Form Order tables, counters, and/or drapery through Champion Exposition Services. |
Complete by 11/02/09 |
Shipping & Handling
| Task | Deadline | Action |
|---|---|---|
| Freight Shipping and Materials Handling View shipping and handling information for ALL freight going to Web 2.0 Expo. |
Complete by 11/09/09 |
Click Here |
| Freight Transportation Services Order land, air, and international transportation services of your exhibit materials to and from Javits through CES Logistics. |
Complete by 11/09/09 |
Click Here |
| Javits Special Freight Notice Review a special notes from the Javits Center about shipping freight to and from the Convention Center |
Complete by 11/09/09 |
Click Here |
Labor
| Task | Deadline | Action |
|---|---|---|
| Booth Labor Order Form Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section. |
Complete by 11/02/09 |
Click Here |
| Exhibitor/Champion Liability and Insurance View Exhibitor/Show Decorator liabilities and insurance information here. |
Read by 10/06/09 |
Click Here |
| Exhibitor-Appointed Contractor Form - Champion Submit an EAC form to Champion Exposition Services. NOTE: You must also submit an EAC form to Show Management (Below). |
Complete by 10/16/09 |
Click Here |
| Exhibitor-Appointed Contractor Form – Show Mgmt Submit an EAC form to Show Management. NOTE: You must also submit an EAC form to Champion Exposition Services (above). |
Complete by 10/16/09 |
Click Here |
| Hanging Sign Order Form This form is to be used for hanging signs through Champion Exposition Services. |
Complete by 11/02/09 |
Click Here |
| Rigging and Forklift Order Form Order forklift and rigging crew through Champion Exposition Services. |
Complete by 11/02/09 |
Click Here |
Utilities (Internet, Electrical, etc.)
| Task | Deadline | Action |
|---|---|---|
| Electrical Order Form Order electrical services through Jacob K. Javits Convention Center. |
Complete by 11/03/09 |
Click Here |
| Internet Connectivity Form Order a FREE internet connection through the InteropNet by October 9th. Orders recieved after this date may be subject to a charge. Service DO NOT include internal booth wiring, under carpet wiring, ISDN or Telecom services. If you require these services, please see the Javits Convention Center telecom form in the Utilities Section of the ERC. |
Complete by 10/09/09 |
Click Here |
| Telecommunications Order Form Order a telephone line and/or handset for your booth/meeting room through Jacob K. Javits Convention Center. |
Complete by 10/30/09 |
Click Here |
Optional Services
| Task | Deadline | Action |
|---|---|---|
| Accessible Storage on Show Site View information on accessible storage through Champion Exposition Services. |
Sign up Onsite | Click Here |
| Alcoholic Beverages Authorization If you plan to serve alcoholic beverages at your event, please fill out this online form. |
Complete by 10/06/09 |
Click Here |
| Audio Visual Rental Order Audio Visual equipment through ETS (Event Technology Services). |
Complete by 11/06/09 |
Click Here |
| Booth Cleaning Order Form Order booth cleaning services through The Javits Center. |
Complete by 10/30/09 |
Click Here |
| Booth Crawl Order Form Order your food and beverage for the exhibit floor booth crawl on Wednesday, November 18th from 4:00pm to 5:30pm. Make sure to submit by the deadline to have your company name on show management signage. |
Complete by 10/30/09 |
Click Here |
| Food & Beverage Order Form Order food and beverage EXCLUSIVELY through Center Plate at the Javits Center. NOTE: Lunch is provided to full-conference attendees ONLY. Options for Exhibitors to purchase food will be available in the Expo Hall, or food can be ordered through Center Plate to your booth |
Complete by TBD |
Coming Soon |
| Lead Retrieval and Computer Rentals Order your lead retrieval system for your booth through GESi. |
Complete by 11/06/09 |
Click Here |
| Motorized Vehicle Notification If you plan to have a motorized vehicle at the event, you must complete this online form. |
Complete by 10/06/09 |
Click Here |
| Off-hours Event Notification If you plan to hold an event before or after exposition hours, please fill out the online form. |
Complete by 10/06/09 |
Click Here |
| Plant & Floral Order Form Order through our preferred vendor, Exhibits Plant & Floral. |
Complete by TBD |
Click Here |
| Security Order Form Order security services for your booth through RAV Security. |
Complete by TBD |
Click Here |
| Water Cooler Order Form Order water coolers EXCLUSIVELY through Center Plate at the Javits Center. |
Complete by 10/30/09 |
Click Here |
Registration & Housing
| Task | Deadline | Action |
|---|---|---|
| Exhibitor Housing Book your Hotel for Web 2.0 Expo |
ASAP | Click Here |
| Register Booth Staff Click here for information on how to register your booth staff using the registration code provided to you |
Register by TBD |
Click Here |
| To help you promote your presence at Web 2.0 Expo NY, our Marketing Team offers a co-branded HTML email template, various exhibitor banners, sponsor banners, and a discount code which provides your clients/customers with a 25% discount off any conference package or a free Expo Pass on your behalf. Codes (both are unlimited uses): webny09com - 25% off all packages webny09coe - Free Expo Pass For more information about the co-marketing opportunities or to take advantage of the co-branded email, please contact Justin Jarvis at . |
Marketing & PR Services
| Task | Deadline | Action |
|---|---|---|
| Announce Your New Product(s) or Launch If your company is planning on making an announcement at Web 2.0 Expo New York, we're offering a great opportunity to increase exposure exponentially through a press release detailing exhibitor announcements that we will distribute to our media list and pitch out. Please fill submit no more than 50 words describing your announcement or launch to Natalia Wodecki at by November 2nd, 2009. Submissions received after this date and that exceed 50 words will not be considered. |
Due By: 11/02/09 |
Submit to |
| Media/Press List List of Media contacts that will be attending Web 2.0 Expo. The list will be updated weekly once it is posted. NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information. |
Available 10/16/09 |
Click Here |
| Program Guide Advertisements Specs and deadlines for advertisements in the onsite Program Guide for those who have purchased an ad. |
Complete by 09/28/09 |
Click Here |
| To help you promote your presence at Web 2.0 Expo NY, our Marketing Team offers a co-branded HTML email template, various exhibitor banners, sponsor banners, and a discount code which provides your clients/customers with a 25% discount off any conference package or a free Expo Pass on your behalf. Codes (both are unlimited uses): webny09com - 25% off all packages webny09coe - Free Expo Pass For more information about the co-marketing opportunities or to take advantage of the co-branded email, please contact Justin Jarvis at . | ||
| Additional PR Opportunities There are several ways to increase your exposure and public relations opportunities while at Web 2.0 Expo. These benefits are available to sponsors and exhibitors. |
Click Here |
Exhibitor Coorespondence Archive
| Task | Action | |
|---|---|---|
| Recording of Exhibitor Conference Call | Archive Date 10/01/09 |
Click Here |
| Exhibitor Newsletter | Archive Date 09/30/09 |
Click Here |
