Web 2.0 Expo 2008 :: September 16-19, 2008

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Exhibitor Resource Center

Welcome to the Exhibitor Resource Center for Web 2.0 Expo 2008. This area will provide you with important event information with regards to your booth participation.

Please note the following contacts for your participation at Web 2.0 Expo 2008:

Exhibit Floor
Exhibitor Customer Service 415-947-6655
Exhibit, Sponsorship & MPO Sales
Amy Jones 415-947-6173	Ayrien Machiran 415-947-6195	Vicki Sanders 415-947-6107	Susan Young 707-827-7148

Please click each category below to find task instructions and due dates:

Important Exhibitor Information

Task	Deadline	Action
Deadline Checklist View a check-list of upcoming deadlines.	Read by 07/07/08	Click Here
Exhibitor General Information View the show schedule as it pertains to exhibitors (i.e. Exhibitor registration, move-in/Move-out, exhibit hours, etc.)	Read by 07/07/08	Click Here
First-time Exhibitor Tips View cost-saving tips for first time exhibitors here.	Read by 07/07/08	Click Here
Frequently Asked Questions View some of the frequently asked questions and their answers.	Read by 07/07/08	Click Here
Important Exhibitor Information from Champion View important information from Champion Exposition Services here.	Read by 07/07/08	Click Here

Rules & Regulations

Task	Deadline	Action
Fire Regulations View fire regulations here to be sure your booth is compliant.	Read by 08/04/08	Click Here
Long Tail Pavilion Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Read by 08/04/08	Click Here
Rules and Regulations Read Rules and Regulations here THEN complete Rules and Regulations Acknowledgment task.	Read by 08/04/08	Click Here
Rules and Regulations Acknowledgement Please acknowledge your agreement to the rules and regulations of the event.	Complete by 08/04/08	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 08/04/08	Click Here

Decorator Services

Task	Deadline	Action
Carpet/Padding Order Form Order carpet and padding for your booth through Champion Exposition Services.	Complete by 08/29/08	Click Here
CES Payment Options and Credit Authorization View Champion’s payment options and fill out the credit authorization form. Required before services will be rendered.	Due with First Order	Click Here
CES Services Ordering Information View Champion’s online services information and deadline checklist for orders placed with Champion.	Read Prior to First Order	Click Here
Custom Exhibit Rentals Save time and money by renting a custom exhibit set-up through Champion Exposition Services.	Complete by 08/29/08	Click Here
Exhibitor Catalog - Champion View Champion's catalog of furniture, custom booths and accessories available for rental. Please use appropriate forms to place an order.	Optional	Click Here
Furniture & Accessories Order Form Order basic furniture and accessories through Champion Exposition Services.	Complete by 08/29/08	Click Here
Specialty Furniture Order Form Order specialty furniture through Cort Tradeshow Furnishings. Place Orders with Champion Exposition Services.	Complete by 08/15/08	Click Here
Special Signage Order Form Order signs to be produced by Champion Exposition Services.	Complete by 08/25/08	Click Here
Tables, Counters and Drapery Order Form Order tables, counters, and/or drapery through Champion Exposition Services.	Complete by 08/29/08	Click Here

Shipping & Handling

Task	Deadline	Action
Freight Shipping and Materials Handling View shipping and handling information for ALL freight going to Web 2.0 Expo.	Complete by 09/08/08	Click Here
Freight Transportation Services Order land, air, and international transportation services of your exhibit materials to and from Javits through CES Logistics.	Complete by TBD	Click Here

Labor

Task	Deadline	Action
Booth Labor Order Form Order booth labor here. If you are not sure if you are required to order booth labor, please refer to Union Guidelines also located in the Labor section.	Complete by 08/29/08	Click Here
Exhibitor/Champion Liability and Insurance View Exhibitor/Show Decorator liabilities and insurance information here.	Read by 08/01/08	Click Here
Exhibitor-Appointed Contractor Form - Champion Submit an EAC form to Champion Exposition Services. NOTE: You must also submit an EAC form to Show Management (Below).	Complete by 08/15/08	Click Here
Exhibitor-Appointed Contractor Form – Show Mgmt Submit an EAC form to Show Management. NOTE: You must also submit an EAC form to Champion Exposition Services (above).	Complete by 08/15/08	Click Here
Hanging Sign Order Form This form is to be used for hanging signs through Champion Exposition Services.	Complete by 08/29/08	Click Here
Rigging and Forklift Order Form Order forklift and rigging crew through Champion Exposition Services.	Complete by 08/29/08	Click Here
Union Guidelines Please make yourself familiar with the union guidelines here.	Read by 08/01/08	Click Here

Utilities (Internet, Electrical, etc.)

Task	Deadline	Action
Electrical Order Form Order electrical services through Jacob K. Javits Convention Center.	Complete by 09/01/08	Click Here
Internet Connectivity Form Order your Internet drop and network services through our preferred vendor.	Complete by 08/29/08	Click Here
Jacob K. Javits Convention Center Utilities Payment Form This form must be filled out in order to confirm Telecomm and Electrical Orders.	Complete by 09/01/08	Click Here
Telecommunications Order Form Order a telephone line and/or handset for your booth/meeting room through Jacob K. Javits Convention Center.	Complete by 09/01/08	Click Here

Optional Services

Task	Deadline	Action
Accessible Storage on Show Site View information on accessible storage through Champion Exposition Services.	Sign up Onsite	Click Here
Alcoholic Beverages Authorization If you plan to serve alcoholic beverages at your event, please fill out this online form.	Complete by 08/15/08	Click Here
Audio Visual Rental Order Audio Visual equipment through ETS (Event Technology Services).	Complete by 09/05/08	Click Here
Booth Cleaning Order Form Order booth cleaning services through The Javits Center.	Complete by 09/01/08	Click Here
Food & Beverage Order Form Order food and beverage EXCLUSIVELY through Center Plate at the Javits Center. NOTE: Lunch is provided to full-conference attendees ONLY. Options for Exhibitors to purchase food will be available in the Expo Hall, or food can be ordered through Center Plate to your booth	Complete by 09/05/08	Click Here
Lead Retrieval and Computer Rentals Order your lead retrieval system for your booth through GESi.	Complete by 09/05/08	Click Here
Motorized Vehicle Notification If you plan to have a motorized vehicle at the event, you must complete this online form.	Complete by 08/15/08	Click Here
Off-hours Event Notification If you plan to hold an event before or after exposition hours, please fill out the online form.	Complete by 08/15/08	Click Here
Plant & Floral Order Form Order through our preferred vendor, Exhibits Plant & Floral.	Complete by 9/8/08	Click Here
Security Order Form Order security services for your booth through RAV Security.	Complete by 9/12/08	Click Here
Water Cooler Order Form Order water coolers EXCLUSIVELY through Center Plate at the Javits Center.	Complete by 09/05/08	Click Here
Web 2.0 Expo Booth Crawl Don’t be left out of the party! Participate in Web 2.0 Expo’s Booth Crawl taking place Wednesday, September 17, from 4:00 pm until 6:00 pm on the Expo Floor.	Complete by 08/27/08	Click Here

Registration & Housing

Task	Deadline	Action
Exhibitor Housing Book your Hotel for Web 2.0 Expo	ASAP	Click Here
Register Booth Staff - Code Required	Register by 09/05/08	Click Here

Marketing & PR Services

Task	Deadline	Action
Announce Your New Product(s) or Launch If your company is planning on making an announcement at Web 2.0 Expo New York, we're offering a great opportunity to increase exposure exponentially through a press release detailing exhibitor announcements that we will distribute to our media list and pitch out. Please fill submit no more than 50 words describing your announcement or launch to Natalia Wodecki at by August 29, 2008. Submissions received after this date and that exceed 50 words will not be considered.	Due By: 08/29/08	Submit to
Attendee Snapshot		Click Here
Media/Press List List of Media contacts that will be attending Web 2.0 Expo. The list will be updated weekly once it is posted. NOTE: This section is password protected and the main event contact from each company will be in receipt of the log-in information.	Available 8/18/08	Click Here
Program Guide Advertisements Specs and deadlines for advertisements in the onsite Program Guide for those who have purchased an ad.	Complete by 07/14/08	Click Here
Submit 50-word Company Description Please provide your company information so customers can contact you. Your company information will be included in the Exhibitor listing of the onsite Program Guide. NOTE: Company descriptions exceeding 50 words may be subject to editing by Web 2.0 Expo without review.	Complete by 07/14/08	Click Here
Web 2.0 Expo 2008 Logos DRIVE BOOTH TRAFFIC: Download Web 2.0 Expo logos to place on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo Event Description DRIVE BOOTH TRAFFIC: Download the Web 2.0 Expo 2008 event description to post on your website or include in an email blast to customers/prospects.	Optional	Click Here
Web 2.0 Expo Web Banners To help you promote your presence at Web 2.0 Expo, we've created a set of HTML buttons announcing "We're exhibiting" or "We're sponsoring" that you can post on your web site. All you need to do is go to: Sponsor banners: Click Here - or - Exhibitor banners: Click Here Simply grab the code for the size(s) you need, add to your existing site code, and let your customers know you're part this exciting event.

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